Delegating effectively
Conversation tool for effective delegation
Conversation tool for effective delegation
5 minutes
Delegating is allocating the right work to the right people. It’s not just about getting work done.
By delegating tasks to those around you, you can help your team be more productive, provide them with opportunities to grow, and learn and allow them to reach their full potential – all part of your job as a leader!
Use this conversation structure to delegate work consistently and effectively every time.
Steps to delegate effectively
1
Give reasons for your delegation
Why the job is important
Outline the situation
Explain why the job is being delegated and why he/she has been chosen
Gain their commitment
Attend to individuals needs
2
Specify the outcome
What specifically must be achieved
How you will know when the result has been achieved
How and to whom to report to on progress
How you will know when the result has been achieved
How and to whom to report to on progress
3
Assess resources/barriers
What equipment, money, additional skills or knowledge is needed
What barriers are there
Seek input from them, rather than telling
What barriers are there
Seek input from them, rather than telling
4
Set deadlines
Agree when the task must be completed
Advise on other tasks relying on completion of this one
Advise how often reports are needed on progress
Advise on other tasks relying on completion of this one
Advise how often reports are needed on progress
5
Give and seek feedback
Check understanding of the task
Invite ideas on how they intend to proceed
Reiterate who will do what, how and by when
Address any questions or concerns
Discuss how any barriers may be overcome
Invite ideas on how they intend to proceed
Reiterate who will do what, how and by when
Address any questions or concerns
Discuss how any barriers may be overcome
6
Show support
Reinforce your confidence in their ability to do the job
Advise what support is going to be provided (i.e. other staff involved)
What might get in the way for you (giving them accountability)
Advise what support is going to be provided (i.e. other staff involved)
What might get in the way for you (giving them accountability)
by
Hellomonday